Constitution & Bylaws
Pharmacy Technician Educators Council Constitution & Bylaws
Constitution of the Pharmacy Technician Educators Council
Article I – Name
The name of the organization shall be The Pharmacy Technician Educators Council (PTEC), hereinafter known as the COUNCIL.
- To assist the profession of pharmacy by educating and training pharmacy technicians to adhere to best professional practices in a consistent manner
- To promote the profession of pharmacy technology through professional activities within the organization.
- To disseminate information concerning the profession of pharmacy technology to members, training and educational programs, pharmacy organizations and others.
Article II – Membership
Membership of the COUNCIL shall consist of active, associate, and corporate members.
Active members shall be those who have paid annual dues and meet at least one of the following criteria:
- Are individuals engaged in administration, planning or supervision of a pharmacy technician program;
- Are individuals engaged in teaching in a pharmacy technician program,
- Engaged in clinical supervision of pharmacy technician students,
- Active members shall have floor and voting privileges.
Associate members shall be those who have paid annual dues and meet the following criteria:
- Are individuals who support pharmacy technician education and training
- Who do not meet active member criteria
- Associate members shall have floor but no voting privileges.
Corporate members shall be those who have paid annual dues and meet the following criteria:
- Are businesses or educational institutions, which support pharmacy technician education and training,
- Do not meet active or associate member criteria
- Corporate members may designate a representative who shall have floor privileges but not voting privileges.
Article III – Board of Directors
The Board of Directors (hereinafter known as the Board) of the COUNCIL shall be President, President Elect, Secretary, Treasurer, Director of Member Services, and Events Coordinator.
The President Elect shall be elected annually and shall successively assume the office of President—serving for one year in each position. The Secretary, Treasurer, Director of Member Services, and Events Coordinator shall be elected every two (2) years. Qualifications for and duties of members of the Board shall be determined by the COUNCIL and outlined in the bylaws.
Article IV – Meetings
The COUNCIL shall meet at least twice annually (during the pre-conference Board meeting and the post conference meeting) and shall communicate by telephone, electronic, or others means as deemed necessary or appropriate by the Board.
Article V – Amendments
Every proposed amendment to this constitution shall be submitted in writing by two (2) or more active members, to the Board of the COUNCIL. The Board shall then submit the proposed amendment(s) to the membership to be approved by a majority vote of ballots cast by the general membership.
Bylaws of the Pharmacy Technician Educators Council
CHAPTER I – MEMBERSHIP
Article I – Dues and Other Fees
Annual dues and other fees shall be established by the action of the Board.
Article II – Application
Applications for membership will be submitted via the electronic membership applications found on the organizational website. Dues shall be paid online or through postal delivery. The Director of Member Services maintains the official copy of the membership roster with the Treasurer maintaining a back-up copy.
Article III – Period of Membership
The period of membership of shall be established by the Board. The period of membership shall be an annual rolling membership. Eligibility for renewal of membership shall occur upon the anniversary date of the original membership registration or membership renewal (i.e. a member who joins or renews on March 12, 2012, shall renew on or before March 12, 2013).
Any member in arrears shall cease to be a member of the COUNCIL after the anniversary date of their registration or renewal and lose all rights and privileges of membership in the organization. Renewals of membership 90 days or more after expiration shall be considered new membership and all anniversary dates shall reset to the current membership period.
Article IV – Statement of Non-discrimination
The COUNCIL does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression. The COUNCIL is committed to the diversity of the profession and those involved in the practice of pharmacy and the education of pharmacy technicians.
CHAPTER II – BOARD OF DIRECTORS
Article I – Qualifications
Each person nominated for a position on the Board of Directors of the COUNCIL shall meet the following qualifications for office. A candidate:
- Shall be an Active or Associate Member of the COUNCIL in good standing; AND,
- Shall be in good standing with their State Board of Pharmacy and/or certification agency; AND,
- Shall have demonstrated commitment to the COUNCIL; AND,
- Shall acknowledge the requirement to submit to background and credit checks by the BOARD-selected vendor, if elected to office.
It is suggested candidates seeking election or appointment to office have attended at least one of the last three conferences. It is also suggested candidates seeking election or appointment to office represent an ASHP-accredited training program.
Article II – Nomination and Election
The Board shall establish a nomination committee to seek qualified candidates. The Nomination Committee shall consist of at least four (4) members including the Executive Director, who shall chair the committee. The committee will be appointed by the Board of Directors at least 7 days prior to the issue for call for election.
Should selection be unfeasible, the President shall direct the Executive Director to select at least three (3) members in good standing for this purpose. The nominating process shall be completed by the end of February and at least 10 days prior to the issuance of ballots. Ballots shall be prepared and electronically distributed through the Board-selected voting mechanism no later than March 15 with the voting period ending March 30. The Executive Director shall submit the results to the Board and the Board shall validate election results. Candidates will be notified by April 15. At the Board’s discretion, electronic balloting shall be used, observing the same dates for ballot preparation and voting.
The Executive Director shall oversee the vote. Newly elected Board members will be announced upon validation of the results by the Board, prior to the annual conference, and be sworn into office at the annual conference and shall be encouraged to attend the pre-conference Board meeting as guests to ease in transition of the office. Election is contingent upon the successful completion of a background check by the BOARD-selected vendor.
Article III – Election and Term of Service
Each officer of the Board will be elected by a simple majority of votes cast. Each elected officer will be required to attend the annual COUNCIL conference and the official Board meetings during the term of service unless excused by the President.
A President-elect will be elected annually and serve a sequential two year term: initial year a president-elect and one year as president.
The Treasurer and Director of Member Services will be elected on even years; Secretary and Events Coordinator on odd years. All elected will serve a two (2) year term.
Each person elected to a Board position may, if re-elected, serve a maximum of two terms in any one position.
Executive Director term of service is a 3 year commitment contingent upon annual confirmation by the BOARD.
Article IV – Vacancies
If an elected Board position becomes vacant prior to the usual election, the Board of Directors will fill the seat, by appointment, until the next regular election for that position. All persons appointed to a vacant position must meet all qualifications for office as outlined in Article I and successfully complete background and credit checks by the BOARD-selected vendor.
Article V – Expulsion
Any Board member may be expelled for improper professional conduct or for violation of the obligations of the Constitution and Bylaws of the COUNCIL. Additionally, violation of the obligations of the profession of pharmacy, including violation of the laws, rules, and regulations governing the practice of pharmacy in the location of residence of the member of the Board are grounds for expulsion. The Board member shall be given due notice of charges brought forth to the Board of the COUNCIL and given the opportunity to request to be heard by the remaining members of the Board. An expulsion vote will be simple majority of the remaining members of the Board. The action of expulsion may be defined as removal from the Board and/or the COUNCIL.
Article VI – Ex-Officio Board Members
Ex-Officio members may be appointed as deemed necessary by the President and with approval of the Board. Term of service will be renewed each year by the incoming President. Ex-officio members of the Board do not have voting privileges.
Article VII – Background and Credit Checks
All persons seeking nomination to office, those appointed to office, and/or those entering into employment by the BOARD, must agree to submit to background and credit checks by the BOARD-selected vendor. Background and credit checks may include, but are not limited to local, state, national, and international jurisdictions with searches on criminal history, civil history, national sex offender search, motor vehicle history, credential status, and credit history. Those persons who are elected, confirmed for appointment, or selected for employment by the BOARD shall submit to said background and credit checks as a condition of said position. Failure to submit to a background and credit checks will disqualify the candidate from further consideration. A candidate who fails to provide the necessary information or who provides false or misleading information may also be disqualified from further consideration. Discovery of false or misleading information related to the background and credit check may subject the person(s) to disciplinary action, up to and including expulsion from the BOARD, expulsion from the organization, and/or legal action. Successful completion of a background and credit check is defined as no information is discovered in the process that will adversely affect the duties and obligations of the BOARD and its members. The COUNCIL shall incur costs for the background and credit checks. The decision of the BOARD concerning matters related to background check and credit checks are considered final.
CHAPTER III – DUTIES OF THE BOARD OF DIRECTORS
Article I – President
The chief executive that supervises, arranges, and presides over all meetings of the COUNCIL and Board; appoints all committees deemed necessary for operation of the COUNCIL; and serves as Ex-Officio member of committees, a spokesperson for PTEC, and carries out other duties as necessary.
Article II – President-elect
The president-elect, in the absence or disability of the sitting president, shall be the presiding officer of the COUNCIL. This position works with the organization to assist with leadership and membership development. This role shall carry out other duties as assigned by the president.
Article III -- Secretary
The secretary keeps accurate records of the proceedings of the COUNCIL and Board; serves as custodian of all records, correspondence, history, and archives of the COUNCIL; prepares all releases and publications of pertinent information concerning the COUNCIL--including social media. This role shall carry out other duties as assigned by the president.
Article IV - Treasurer
The treasurer manages the financial records of the COUNCIL and the relationships with any external contractors as selected by the Board. The treasurer receives, deposits, and disperses all funds of the COUNCIL as approved by the Board. This role shall carry out other duties as assigned by the president.
Article V - Director of Member Services
The director of member services maintains the membership records of the COUNCIL. This role also assists the secretary in the release and publication of pertinent information concerning the COUNCIL. This role shall carry out other duties as assigned by the president.
Article VI - Events Coordinator
The events coordinator shall chair the events committee, which oversees the planning and scheduling of professional development related events. This role shall carry out other duties as assigned by the president.
Article VII – Ex-Officio Board Members
Ex-officio members of the BOARD may be appointed by the president with approval of the majority of the BOARD.
CHAPTER IV – EXECUTIVE DIRECTOR
Article I – Purpose
The Executive Director is accountable to the Board of Directors for 1) the achievement of the Board’s priorities for the COUNCIL and 2) to run the day-to-day business of the COUNCIL. The Executive director shall be the COUNCIL’s highest ranking volunteer member and shall be directly responsible to the Board for executing the duties and responsibilities of the position in a manner which promotes the COUNCIL’s policies, goals, and objectives as established by the Board.
Article II – Dimensions
The Executive Director shall have authority and responsibility for the management of the COUNCIL’s assets, books, records, and accounts; the implementation of the COUNCIL’s policies; and the administration of the COUNCIL’s programs, services, and activities. The Executive Director is a non-voting member of the Board, except to break a tie vote of the Board. The Executive Director shall have the same rights to notice of and to attend meetings of the Board and other subcommittees of the COUNCIL.
Article III – Function
The Executive Director shall:
- Serve as spokesperson for PTEC, in conjunction with the COUNCIL President
- Maintain effective governmental affairs program, developing contacts within the profession to further the initiatives set forth by the Board of Directors
- Maintain the official liaison activities with national organizations as directed by the Board of Directors, filing written reports with the Board of Directors
- Assist in promoting activities of the organization, its programs, and goals
- Attend all Board and general membership meetings
- Ensure that Roberts Rules of Order are followed at Board meetings
CHAPTER V – PUBLICATIONS
Article I – Intellectual Property and Copyright
All material originating through the COUNCIL, by the COUNCIL or submitted to the COUNCIL becomes property of the COUNCIL.
CHAPTER VI – RULES OF ORDER
Article I – Rules
All COUNCIL business shall be governed by the latest edition of Robert’s Rules of Order.
Article II – Confidentiality
In the normal course of business, there may be matters deemed confidential by the BOARD. Any such matter shall be discussed in executive session, and shall not be disclosed by any BOARD member for any reason, except as required by law. Disclosure of confidential information is forbidden and subject to disciplinary action, including expulsion as defined herein, recovery of damages, and/or legal action. Examples of confidential matters include, but are not limited to background checks, expulsion, legal matters, and other business not described herein.
CHAPTER VII – MEETINGS
Article I – Meetings of the COUNCIL
The COUNCIL shall convene one time per year, which is shall be the annual conference. The COUNCIL shall meet more frequently as deemed appropriate, or necessary, by a two-thirds majority of the COUNCIL.
Article II - Meetings of the Board of Directors
The Board shall meet face-to-face twice per annum. This is defined as the pre-conference board meeting and post-conference board meeting, which shall occur at the site of the annual conference. In addition, the Board shall meet on a regular basis to conduct the business of the COUNCIL. Meetings are defined as regular conference calls, email, telephone, or face-to-face meetings as deemed appropriate and necessary by the Board.
CHAPTER VIII – AMENDMENTS TO THE BY-LAWS
Article I – Amendments
Proposed amendments to these Bylaws shall be submitted to the Board of the COUNCIL and approved by a majority vote of the Board.
Article II – Transitional Operations
During periods of transition when current and adopted Bylaws and Constitutional rules conflict, the Board shall be permitted to adopt temporary rules and operating procedures to transition into revised Bylaws and Constitution as adopted by the COUNCIL.
Revised: July 2017